Rounding up everyone for meetings doesn't have to be a complicated process that takes up as much time as the meetings themselves. Let the Calendar in Outlook share that work with you so you're free for more important things. And if anyone can't be there in person, use a Meeting Workspace, where people can participate by telephone and see online presentations and documents as they are discussed.
Do one of the following:
Change a meeting to a recurring series
1. Open the meeting.
2. On the Actions menu, click Recurrence.
3. Enter start and end times.
4. Click the recurrence pattern (Daily, Weekly, Monthly, Yearly) for which you want the meeting to recur, and then select options for the recurrence pattern.
5. Click OK, and then click Send Update.
Change the meeting time
When viewing days, click the meeting's left move handle, or when viewing weeks or months, click on the meeting, and then drag it to a new time or to a new day in Date Navigator.
Add or remove attendees and resources
1. Open the meeting.
2. On the Actions menu, click Add or Remove Attendees.
3. To add an attendee or resource, click Add Others, click Add from Address Book, enter the name you want to add in the Type name or select from list box, and then click
Required, Optional, or Resources.
To remove an attendee or resource, click the name you want to remove, and then press DELETE on your keyboard.
4. Click OK, and then click Send Update.
Change meeting attendee status
1. Open the meeting.
2. Click the Tracking tab.
3. For the attendee whose status you want to change, click the entry under Response, and then click the new status in the list.
Turn a meeting into an online meeting
1. Open the meeting request.
2. Select the This is an online meeting using check box.
-Microsoft NetMeeting
-Windows Media Services
-Microsoft Exchange Conferencing
3. Select the online meeting program.
4. Select the options that you want.
To set a reminder and have Microsoft NetMeeting or Windows Media Services start automatically, select the Reminder check box, and then select the Automatically start program with Reminder check box.
5. Click Send Update.
Wednesday, June 10, 2009
Friday, June 5, 2009
OL2000: Error Message When You Try to View the Outlook Calendar
When you click Calendar in Outlook to view the calendar, you may receive the following error message:
"Unable to display the folder. Out of memory or system resources. Close some windows or programs and try again".
To resolve this behavior, use the /cleanviews switch to restore the default views. To start Outlook by using the /cleanviews switch:
NOTE: When you restore the default views, some of your custom views may also be removed. You may have to re-create some of your custom views after you perform this procedure.
1. Quit Outlook if it is running.
2. Determine the path to the Outlook.exe file on your hard disk:NOTE: Because there are several versions of Microsoft Windows, the following steps may be different on your computer. If they are, see your product documentation to complete these steps.
1. Click Start, and then click Search.
2. Click All files and folders.
3. Type outlook.exe in the All or part of the file name box, and then click Search.
4. Make a note of the path to the Outlook.exe file. For example, the default path is:
c:\Program Files\Microsoft Office\Office\Outlook.exe
NOTE: The path to the Outlook.exe file may be different on your computer.
5. On the File menu, click Close.
3. Click Start, and then click Run.
4. In the Open box, type the complete path to the Outlook.exe file that you noted in step 2d, including the file name.
5. Press SPACEBAR one time, and then type the /cleanviews switch. For example, you might type "C:\Program Files\Microsoft Office\Office\Outlook.exe" /cleanviews.
IMPORTANT: The path to the Outlook.exe file must be enclosed in quotation marks.
6. Click OK. Outlook starts. Make sure that you can use the Calendar and open and view Calendar items.
"Unable to display the folder. Out of memory or system resources. Close some windows or programs and try again".
To resolve this behavior, use the /cleanviews switch to restore the default views. To start Outlook by using the /cleanviews switch:
NOTE: When you restore the default views, some of your custom views may also be removed. You may have to re-create some of your custom views after you perform this procedure.
1. Quit Outlook if it is running.
2. Determine the path to the Outlook.exe file on your hard disk:NOTE: Because there are several versions of Microsoft Windows, the following steps may be different on your computer. If they are, see your product documentation to complete these steps.
1. Click Start, and then click Search.
2. Click All files and folders.
3. Type outlook.exe in the All or part of the file name box, and then click Search.
4. Make a note of the path to the Outlook.exe file. For example, the default path is:
c:\Program Files\Microsoft Office\Office\Outlook.exe
NOTE: The path to the Outlook.exe file may be different on your computer.
5. On the File menu, click Close.
3. Click Start, and then click Run.
4. In the Open box, type the complete path to the Outlook.exe file that you noted in step 2d, including the file name.
5. Press SPACEBAR one time, and then type the /cleanviews switch. For example, you might type "C:\Program Files\Microsoft Office\Office\Outlook.exe" /cleanviews.
IMPORTANT: The path to the Outlook.exe file must be enclosed in quotation marks.
6. Click OK. Outlook starts. Make sure that you can use the Calendar and open and view Calendar items.
Sunday, May 31, 2009
Editing Outlook Today
After Installing Critical Update for Internet Explorer you may discover you can't update Outlook Today from Outlook's interface. You either need to follow the instructions to edit the registry values yourself.
Open the Registry editor from the Start menu, Run command by typing regedit and pressing Ok. Navigate to the Outlook Today settings at HKEY_CURRENT_USER\Software\Microsoft\Office\11.0\Outlook\Today. Before you do anything export the key using File, Export. This allows you to easily restore your last configuration if you mess it up.
The contents of the key looks something like this:
[HKEY_CURRENT_USER\Software\Microsoft\Office\11.0\Outlook\Today]
"CalDays"="7"
"TaskFilter"="Today"
"Sort1"="[CreationTime]"
"Sort2"="[DueDate]"
"Style"="Style1"
"IncNoDueDate"="True"
"Sort1Asc"="False"
"Sort2Asc"="False"
"CustomUrl"="outlook1.htm"
[HKEY_CURRENT_USER\Software\Microsoft\Office\11.0\Outlook\Today\Folders]
"0"="\\\\Mailbox - Diane Poremsky\\Inbox"
"1"="\\\\Mailbox - Diane Poremsky\\Drafts"
"2"="\\\\Mailbox - Diane Poremsky\\Outbox"
"3"="\\\\Mailbox - Diane Poremsky\\Inbox\\OutlookPower"
Note: Change the version # in the key to match your version of Outlook:
Office\11.0\Outlook = Outlook 2003
10 = Outlook 2002
9 = Outlook 2000
The keys and values used are as follows, listed in the order shown on the Outlook Today page. The values you can use for each key are in bold.
i) CalDays is the number of days of appointments and tasks to display. Permitted values are 1 through 7
ii) TaskFilter is how you want the tasks filtered. Choices are All or Today
iii) IncNoDueDate controls whether tasks with due dates are included. Choices are True or False. When TaskFilter is All, this is set to False. When TaskFilter is Today, IncNoDueDate can be True or False.
iv) Sort1is the first sort group. Acceptable entries are ~ for (none), [CreationTime], [Importance], [DueDate], and [Startdate].
Use the brackets around the words but don't use spaces. The tilde character (~) is found on the key to the left of 1. It does not use brackets.
v) Sort1Asc is the sort order for the first sort group. Values are True to sort ascending or False to sort descending.
vi) Sort2 is the second sort group. It uses the same values as Sort1: ~, [CreationTime], [Importance], [DueDate], and [Startdate]
vii) Sort2Asc is the sort order for Sort2. Values are True to sort ascending or False to sort descending.
viii) Style is the theme or layout used. Style0 is Standard, Style1 is Standard (two column), Style2 is Standard (one column), Style3 is Summer, Style4 is Winter.
ix) CustomUrl points to the page used for the design. outlook.htm is Standard, outlook1.htm is Standard (two column), outlook2.htm is Standard (one column), outlook3.htm is Summer, outlook4.htm is Winter. As you can see, the numbers in the Style and CustomURL key values match.
The Folders key controls what folders are displayed.
[HKEY_CURRENT_USER\Software\Microsoft\Office\11.0\Outlook\Today\Folders]
"0"="\\\\Mailbox - Diane Poremsky\\Inbox"
"1"="\\\\Mailbox - Diane Poremsky\\Drafts"
"2"="\\\\Mailbox - Diane Poremsky\\Outbox"
"3"="\\\\Mailbox - Diane Poremsky\\Inbox\\OutlookPower"
You'll need to create a new string value key to add more folders. Do this by right clicking on the right pane below the other folder keys and choose New, String value. Type in the next available number to replace the name. Right click on the number and choose Modify. Type or paste the folder path in as the value, using the same format as shown in the sample key above. To copy a folder path, select the folder and copy the path from the Web toolbar's Address button.
Refresh the Outlook Today screen to see your changes and when you are satisfied with them, close the registry editor.
Open the Registry editor from the Start menu, Run command by typing regedit and pressing Ok. Navigate to the Outlook Today settings at HKEY_CURRENT_USER\Software\Microsoft\Office\11.0\Outlook\Today. Before you do anything export the key using File, Export. This allows you to easily restore your last configuration if you mess it up.
The contents of the key looks something like this:
[HKEY_CURRENT_USER\Software\Microsoft\Office\11.0\Outlook\Today]
"CalDays"="7"
"TaskFilter"="Today"
"Sort1"="[CreationTime]"
"Sort2"="[DueDate]"
"Style"="Style1"
"IncNoDueDate"="True"
"Sort1Asc"="False"
"Sort2Asc"="False"
"CustomUrl"="outlook1.htm"
[HKEY_CURRENT_USER\Software\Microsoft\Office\11.0\Outlook\Today\Folders]
"0"="\\\\Mailbox - Diane Poremsky\\Inbox"
"1"="\\\\Mailbox - Diane Poremsky\\Drafts"
"2"="\\\\Mailbox - Diane Poremsky\\Outbox"
"3"="\\\\Mailbox - Diane Poremsky\\Inbox\\OutlookPower"
Note: Change the version # in the key to match your version of Outlook:
Office\11.0\Outlook = Outlook 2003
10 = Outlook 2002
9 = Outlook 2000
The keys and values used are as follows, listed in the order shown on the Outlook Today page. The values you can use for each key are in bold.
i) CalDays is the number of days of appointments and tasks to display. Permitted values are 1 through 7
ii) TaskFilter is how you want the tasks filtered. Choices are All or Today
iii) IncNoDueDate controls whether tasks with due dates are included. Choices are True or False. When TaskFilter is All, this is set to False. When TaskFilter is Today, IncNoDueDate can be True or False.
iv) Sort1is the first sort group. Acceptable entries are ~ for (none), [CreationTime], [Importance], [DueDate], and [Startdate].
Use the brackets around the words but don't use spaces. The tilde character (~) is found on the key to the left of 1. It does not use brackets.
v) Sort1Asc is the sort order for the first sort group. Values are True to sort ascending or False to sort descending.
vi) Sort2 is the second sort group. It uses the same values as Sort1: ~, [CreationTime], [Importance], [DueDate], and [Startdate]
vii) Sort2Asc is the sort order for Sort2. Values are True to sort ascending or False to sort descending.
viii) Style is the theme or layout used. Style0 is Standard, Style1 is Standard (two column), Style2 is Standard (one column), Style3 is Summer, Style4 is Winter.
ix) CustomUrl points to the page used for the design. outlook.htm is Standard, outlook1.htm is Standard (two column), outlook2.htm is Standard (one column), outlook3.htm is Summer, outlook4.htm is Winter. As you can see, the numbers in the Style and CustomURL key values match.
The Folders key controls what folders are displayed.
[HKEY_CURRENT_USER\Software\Microsoft\Office\11.0\Outlook\Today\Folders]
"0"="\\\\Mailbox - Diane Poremsky\\Inbox"
"1"="\\\\Mailbox - Diane Poremsky\\Drafts"
"2"="\\\\Mailbox - Diane Poremsky\\Outbox"
"3"="\\\\Mailbox - Diane Poremsky\\Inbox\\OutlookPower"
You'll need to create a new string value key to add more folders. Do this by right clicking on the right pane below the other folder keys and choose New, String value. Type in the next available number to replace the name. Right click on the number and choose Modify. Type or paste the folder path in as the value, using the same format as shown in the sample key above. To copy a folder path, select the folder and copy the path from the Web toolbar's Address button.
Refresh the Outlook Today screen to see your changes and when you are satisfied with them, close the registry editor.
Tuesday, May 26, 2009
Outlook Calendar and Task reminders do not appear as expected
In Outlook, Reminders are associated with tasks and deadlines. However, reminders are versatile and can be used with calendar items, e-mail messages, and contacts as well as tasks.
Your Outlook Calendar or Task reminders may not appear at the scheduled time. Also, you may receive the following message when you click Save and Close for a new appointment with a reminder:
The reminder for may not appear because the item is not in your Calendar or Tasks folder. Is this OK?
The following are four common causes for this behavior:
Microsoft Outlook is not running. Unlike Microsoft Schedule+, which has a separate file to handle reminders, the main Outlook program controls the reminders. If Outlook is not running, reminders do not display.
The Calendar or Task reminder is not in your primary folder. Reminders only trigger from within the primary Calendar or Task folders. Primary folders reside where you receive messages. When you set up an e-mail service, you designate either your mailbox Inbox or your personal folders (.pst) file Inbox as the mail delivery point.
For example, if you receive messages in your personal folders (.pst) file Inbox and you create an appointment reminder in your mailbox Calendar, the reminder does not
display. If you create the same reminder in your Personal Folders Calendar, the reminder does display at the appropriate time.
Note Reminders trigger from other Calendar and Task folders in Microsoft Office Outlook 2007.
The Delivery option of your e-mail service is set to "None" (without quotation marks). You must specify a default delivery location for reminders to be processed.
The Reminders folder is damaged or contains corrupt reminder items.
Use one of the following to work around this behavior:
If Outlook is not running, start Outlook, and keep Outlook running to receive reminders.
When you create reminders, verify that they are saved in your primary Calendar or Task folder.
Exit Outlook, click Start, point to Run, type outlook /cleanreminders, and then click OK.
Exit Outlook, click Start, point to Run, type outlook /resetfolders, and click OK. Use this method if the /cleanreminders switch does not resolve the problem.
Your Outlook Calendar or Task reminders may not appear at the scheduled time. Also, you may receive the following message when you click Save and Close for a new appointment with a reminder:
The reminder for
The following are four common causes for this behavior:
Microsoft Outlook is not running. Unlike Microsoft Schedule+, which has a separate file to handle reminders, the main Outlook program controls the reminders. If Outlook is not running, reminders do not display.
The Calendar or Task reminder is not in your primary folder. Reminders only trigger from within the primary Calendar or Task folders. Primary folders reside where you receive messages. When you set up an e-mail service, you designate either your mailbox Inbox or your personal folders (.pst) file Inbox as the mail delivery point.
For example, if you receive messages in your personal folders (.pst) file Inbox and you create an appointment reminder in your mailbox Calendar, the reminder does not
display. If you create the same reminder in your Personal Folders Calendar, the reminder does display at the appropriate time.
Note Reminders trigger from other Calendar and Task folders in Microsoft Office Outlook 2007.
The Delivery option of your e-mail service is set to "None" (without quotation marks). You must specify a default delivery location for reminders to be processed.
The Reminders folder is damaged or contains corrupt reminder items.
Use one of the following to work around this behavior:
If Outlook is not running, start Outlook, and keep Outlook running to receive reminders.
When you create reminders, verify that they are saved in your primary Calendar or Task folder.
Exit Outlook, click Start, point to Run, type outlook /cleanreminders, and then click OK.
Exit Outlook, click Start, point to Run, type outlook /resetfolders, and click OK. Use this method if the /cleanreminders switch does not resolve the problem.
Thursday, May 14, 2009
iYogi Acquires Clean Machine Inc.
Larry Gordon, Founder of Clean Machine appointed as President Global Channel Sales at iYogi
New York, NY, May 11th, 2009 : iYogi, a global direct to consumer and small business remote technical support provider, today announced it’s acquisition of Clean Machine Inc, a provider of remotely administered PC security and performance management services. Clean Machine will operate as a separate brand under the iYogi services umbrella along with the recently lunched Support Dock (www.supportdock.com) and its comprehensive range of 24/7 technical support services for computers, printers, MP3 players, digital camera, routers, servers and more than 100 software applications. Larry Gordon, Founder of Clean Machine is appointed as the President of Global Channel Sales for iYogi.
iYogi will integrate technology and innovation that Clean Machine Inc. has developed for delivering an enhanced service experience by proactively managing the health and security for PC's and Apple Computers. This acquisition also broadens iYogi's access to key markets through Clean Machine's existing partnerships. Larry Gordon's past experience and successful track record will accelerate iYogi's expansion through his focus on global alliances.
Commenting on the acquisition of Clean Machine Inc., Uday Challu, CEO & Co-founder of iYogi, said,
"This acquisition will help iYogi to enhance our customer experience and extend our market reach to the millions of consumers that are challenged by the increasingly complex technology environment. Clean Machine's proactive maintenance and management of PCs in home and small business environment will be our launch platform for building the next generation of managed services for consumers."
"We are delighted to have Larry spearheading partnerships and global alliances for iYogi. His incredible experience in marketing, sales and building global alliances will help forge partnerships with retailers, multiple service operators, software publishers, original equipment manufacturers (OEM) and other such companies that are at the frontlines for managing tech support issues for consumers and small businesses",added Challu.
With more than 20 years of experience, Larry Gordon has played a variety of strategic roles in marketing, sales and building alliances. Larry was the Executive Vice President at Capgemini and Kanbay. He was also VP of Global Marketing for Cognizant (Nasdaq: CTSH), a leader in global IT services and Director of Marketing for New York based Information Builders.
"I am excited to join a company that shares a common mission to Clean Machine in creating a global brand for delivering the best technical support to consumers and small businesses. We also share a common approach of utilizing highly skilled talent with leading edge tools, thereby delivering services at incredible price-points, with high margins for our partners",said Larry Gordon, the newly appointed President of Global Channel Sales at iYogi.
ABOUT IYOGI
Headquartered in Gurgaon, India with offices in New York, USA, iYogi provides personalized computer support for consumers and small businesses in United States, United Kingdom, Canada and Australia. IYogi's 24/7 phone and remote technical assistance, spans across a comprehensive range of technologies we use every day from a wide range of vendors. Utilizing its proprietary technology iMantra , and highly qualified technicians, iYogi delivers amongst the highest benchmarks for resolution and customer satisfaction. iYogi is privately held and funded by SAP Ventures, Canaan Partners, and SVB India Capital Partners. iYogi was recently awarded the Red Herring Global 100 Award, recognizing it as one of the 100 most innovative private companies driving the future of technology. For more information on iYogi and a detailed list of technologies supported, visit: www.iyogi.net.
ABOUT CLEAN MACHINE
Clean Machine Inc. is a NJ-based and incorporated company that helps consumers and small business owners easily manage and protect their computing environments safely and cost effectively. The company is has a unique, powerful and inexpensive PC concierge service. Specifically, each customer is assigned a highly-trained tech concierge who remotely examines their computer system on a scheduled and very secure basis. The PC concierge will immediately fix software-based problems and prevent new threats to the customer's computing environment including offensive pop-ups, browser redirects and slow performance, and then provides a detailed report. Clean Machine's proprietary Radar(TM) technology (Remote Access Detection Audit and Repair) allows its expert technicians to remotely resolve any problems, eliminating the need for customers to go through the frustrating process of speaking with a tech support expert, and still having to do the work themselves. In other words, the Clean Machine PC concierges do it all. For more information on Clean Machine please visit www.pccleanmachine.com.
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