Schedule meetings using Outlook Calendar

Rounding up everyone for meetings doesn't have to be a complicated process that takes up as much time as the meetings themselves. Let the Calendar in Outlook share that work with you so you're free for more important things. And if anyone can't be there in person, use a Meeting Workspace, where people can participate by telephone and see online presentations and documents as they are discussed.

Do one of the following:

Change a meeting to a recurring series

1. Open the meeting.
2. On the Actions menu, click Recurrence.
3. Enter start and end times.
4. Click the recurrence pattern (Daily, Weekly, Monthly, Yearly) for which you want the meeting to recur, and then select options for the recurrence pattern.
5. Click OK, and then click Send Update.

Change the meeting time

When viewing days, click the meeting's left move handle, or when viewing weeks or months, click on the meeting, and then drag it to a new time or to a new day in Date Navigator.

Add or remove attendees and resources

1. Open the meeting.
2. On the Actions menu, click Add or Remove Attendees.
3. To add an attendee or resource, click Add Others, click Add from Address Book, enter the name you want to add in the Type name or select from list box, and then click
Required, Optional, or Resources.

To remove an attendee or resource, click the name you want to remove, and then press DELETE on your keyboard.

4. Click OK, and then click Send Update.

Change meeting attendee status

1. Open the meeting.
2. Click the Tracking tab.
3. For the attendee whose status you want to change, click the entry under Response, and then click the new status in the list.

Turn a meeting into an online meeting

1. Open the meeting request.
2. Select the This is an online meeting using check box.

-Microsoft NetMeeting
-Windows Media Services
-Microsoft Exchange Conferencing


3. Select the online meeting program.
4. Select the options that you want.

To set a reminder and have Microsoft NetMeeting or Windows Media Services start automatically, select the Reminder check box, and then select the Automatically start program with Reminder check box.

5. Click Send Update.