Schedule meetings using Outlook Calendar

Rounding up everyone for meetings doesn't have to be a complicated process that takes up as much time as the meetings themselves. Let the Calendar in Outlook share that work with you so you're free for more important things. And if anyone can't be there in person, use a Meeting Workspace, where people can participate by telephone and see online presentations and documents as they are discussed.

Do one of the following:

Change a meeting to a recurring series

1. Open the meeting.
2. On the Actions menu, click Recurrence.
3. Enter start and end times.
4. Click the recurrence pattern (Daily, Weekly, Monthly, Yearly) for which you want the meeting to recur, and then select options for the recurrence pattern.
5. Click OK, and then click Send Update.

Change the meeting time

When viewing days, click the meeting's left move handle, or when viewing weeks or months, click on the meeting, and then drag it to a new time or to a new day in Date Navigator.

Add or remove attendees and resources

1. Open the meeting.
2. On the Actions menu, click Add or Remove Attendees.
3. To add an attendee or resource, click Add Others, click Add from Address Book, enter the name you want to add in the Type name or select from list box, and then click
Required, Optional, or Resources.

To remove an attendee or resource, click the name you want to remove, and then press DELETE on your keyboard.

4. Click OK, and then click Send Update.

Change meeting attendee status

1. Open the meeting.
2. Click the Tracking tab.
3. For the attendee whose status you want to change, click the entry under Response, and then click the new status in the list.

Turn a meeting into an online meeting

1. Open the meeting request.
2. Select the This is an online meeting using check box.

-Microsoft NetMeeting
-Windows Media Services
-Microsoft Exchange Conferencing


3. Select the online meeting program.
4. Select the options that you want.

To set a reminder and have Microsoft NetMeeting or Windows Media Services start automatically, select the Reminder check box, and then select the Automatically start program with Reminder check box.

5. Click Send Update.

OL2000: Error Message When You Try to View the Outlook Calendar

When you click Calendar in Outlook to view the calendar, you may receive the following error message:

"Unable to display the folder. Out of memory or system resources. Close some windows or programs and try again".

To resolve this behavior, use the /cleanviews switch to restore the default views. To start Outlook by using the /cleanviews switch:

NOTE: When you restore the default views, some of your custom views may also be removed. You may have to re-create some of your custom views after you perform this procedure.

1. Quit Outlook if it is running.
2. Determine the path to the Outlook.exe file on your hard disk:NOTE: Because there are several versions of Microsoft Windows, the following steps may be different on your computer. If they are, see your product documentation to complete these steps.

1. Click Start, and then click Search.
2. Click All files and folders.
3. Type outlook.exe in the All or part of the file name box, and then click Search.
4. Make a note of the path to the Outlook.exe file. For example, the default path is:
c:\Program Files\Microsoft Office\Office\Outlook.exe
NOTE: The path to the Outlook.exe file may be different on your computer.
5. On the File menu, click Close.
3. Click Start, and then click Run.
4. In the Open box, type the complete path to the Outlook.exe file that you noted in step 2d, including the file name.
5. Press SPACEBAR one time, and then type the /cleanviews switch. For example, you might type "C:\Program Files\Microsoft Office\Office\Outlook.exe" /cleanviews.

IMPORTANT: The path to the Outlook.exe file must be enclosed in quotation marks.
6. Click OK. Outlook starts. Make sure that you can use the Calendar and open and view Calendar items.